Finding ways to become more efficient has a significant impact on your bottom line. If you can get more things done in a single day, you set yourself up for a better chance at success. However, adapting efficiency in your everyday processes is not an easy task. Check out these four suggestions to help you promote productivity within your company!
1. Put A Ban On Multitasking
Multitasking is just a way that we fool ourselves into thinking things are getting done. It’s rare to have the ability to focus on multiple tasks with 100% of your effort. Multitasking often results in a lower quality end product because of the fragmented attention that goes into the work.
The best way to get things done is to use concentrated effort to finish your tasks. You’re much more likely to do a better job and get more things done if you’re willing to hyper-focus on one task at a time. Limiting distractions and narrowing your resources helps you produce a better product in less time. Try breaking down all your tasks into 40 minutes to 1-hour chunks at a time and see if you notice a difference in productivity.
2. Make It Easy For Your Team To Organize Physical Items
If you’re not careful, your physical items can quickly take over your office. Finding ways to organize paperwork, archives, and equipment is necessary for staying efficient. Start by establishing a home for all the items in your office. Establishing a set place for specific items makes it easier to stay organized.
Ensuring your office has proper storage is a way of applying structure to your business. People usually shy away from structure thinking it pigeonholes their employees and company. However, working within a structure is a great way to adapt to unexpected changes and control your workflow. Being productive is much easier when you don’t have to turn your office upside down when it’s time to look for a particular document or item.
3. Integrate A Forms App Into Your Processes
If you want to improve efficiency in your company, technology is your best friend. Forms apps are convenient solutions that allow your team to manage information on the go. Integrating a forms app will enable data to be shared in real time from the worksite to your main headquarters.
Using a forms app helps you save time by streamlining how your team shares data. Instead of downloading multiple versions of the same document, everyone can just work on one document via the forms app. Everything is updated in real time, and you can set who can and can’t make changes. Forms app are a great way to use technology to your advantage.
4. Track How Much Time Your Spending On Tasks
Time tracking is an excellent way to discover how much work you’re truly getting done. Once we subtract bathroom breaks, time spent checking our phones and just general procrastinating, we probably work a lot less than we think. Tracking your time is an excellent way to help you stay accountable.
After logging your tasks for a week, take some time to review. Alternate how much time you spend on a specific task based on your records. Once the time is up, move on to the next, no questions asked. You’ll be pleasantly surprised how much you’ll accomplish.
Keep these four tips in mind if you’re looking for ways to improve how you do business. Using these techniques to your advantage will help you get more done with less stress. Once you find a process that works for you, you’ll be able to achieve your objectives in record time.